Affordable Care Act data you may not be capturing to complete the required IRS forms due first quarter 2016
Below are some of the common pieces of data that HRIS systems are NOT collecting for your IRS forms due the first quarter of 2016:
- Employee offer of coverage code for each month in plan year (Part II, Row 14, 1095-C)
- Employee share of the lowest monthly premium (minimum value where applicable) (Part II, Row 15, 1095-C)
- Employee applicable 4980H safe harbor code by month (Part II, Row 16, 1095-C)
- Social Security Numbers for dependents enrolled on your medical benefits plan (Part III, 1095-C)
- Name of person to contact and contact number at applicable large employer member (Part I, Rows 15-16, 1094-C)
- Total count of 1095-C documents submitted with 1094-C transmittal (Part I, Row 18, 1094-C)
- Full-time employee count by month (Part III, Rows 23-35, Column B, 1094-C)
- Total employee count by month (Part III, Rows 23-35, Column C, 1094-C) Aggregated group information when applicable (Part IV, 1094-C)
- Place to document Notice of Subsidy form by employee with aggregated data for reconciliation or defense (when required).
(We would hate for you to measure, track, and offer affordable coverage to employees who ultimately went to the exchange, and you did not have defensible data to avoid penalties.)
Check with your current HRIS vendors to ensure that this information is being captured and is available for reports so you can maintain compliance with the ACA reporting mandates. If you have any questions on ACA technology, let us know!